Zoom Access Instructions

There are two different ways to access your Zoom class for this season. For those of you who requested CHQ-owned Zoom accounts, your classes have been set up using those accounts. For those of you who did not request CHQ-owned Zoom accounts, your classes have been set up through an Admin account.

To login to your Zoom class if set-up through a SOM Admin account:

These instructions are for those who did not request a CHQ-owned Zoom account.

1. A link to your Zoom class meeting will be provided to you by the Admin staff.
2. At least 10 minutes prior to your class, please log in to this meeting using the link provided.
3. The Admin will greet you, turn over hosting duties to you and provide any additional support needed at that time.
4. All of the settings adjustments that are described below will be adjusted by the Admin staff.
5. At the end of your meeting, simply “End Meeting” as you would any other.

To login to your Zoom class on your own CHQ-Owned Zoom account:

These instructions are to guide you to manage and start class meetings that were scheduled through the LMS, using a CHQ-owned account in your name. These instructions do not apply to your individual accounts that you personally obtained through any other source than CHQ.

1. Visit https://chq1874.zoom.us/signin
2. Sign in using the email address and password that you set up at my.chq.org

To login to your Zoom class on your CHQ-Owned Zoom account via the app on a mobile device (phone/tablet):

1. Open the app on your device
2. Under "Or, Sign In With," click "SSO" that should have an icon of a key near it
3. Enter "chq1874" as the company domain 
4. Sign in with your learn.chq.org account information
5. When it asks "Open this page in 'Zoom'," press "Open"
   
6. You're in!

Important Settings to Adjust:

1. If recording:
   1. Click “Settings” on the left side of the screen
2. Click “Recording” – the middle selection in the center of the screen
3. Under “Cloud Recording” – ensure the box next to “Record an Audio File Only” is not selected
   1. The box next to those words should be unchecked if you want to record video and audio.
4. If you want to automatically record every Zoom meeting:
   1. Under “Automatic Recording” toggle that switch to the “on” position.
5. Remember – if you do this, every meeting will be recorded; good to let everyone in the meeting know this.
6. If performing on a musical instrument during a class:
   1. Click “Settings” on the left side of the screen
7. Click “Meeting” - the left selection in the center of the screen
8. Scroll down quite a way, under “Allow users to select original sound in their client meetings”, ensure that toggle is on – meaning the toggle area is blue, and the white dot is on the right side of the toggle area.

To start your class meeting, on a computer:

1. Click “Meetings” on the left side panel
2. In the list of meetings, look for the title of the class you need to start.
   1. Helpful to look for title and ensure the date of the meeting is accurate
3. Click “Start”
4. If a pop-up appears, click “Open Zoom Meetings”
   1. If it doesn’t, click “launch meeting” at the center of the screen
5. Click “Join with Computer Audio”
6. From here on out – if you don’t see the options below, move your cursor around the screen using the mouse to bring the options on the screen
7. To turn on video, look in the lower left side of the screen:
   1. Click “Start Video”
8. To turn on your microphone, look in the lower left side of the screen:
   1. Click “Unmute”
9. To admit students to the Zoom meeting:
   1. At the bottom of the page, look for “Participants”
10. This will display a white panel at the right side of the screen
    1. At the top of this panel, you will see names of students waiting to enter
11. Click “Admit” beside their name, or “Admit All” if you would like to admit all
12. Your meeting is now started!

Admitting Students from Waiting Room

1. Click "Participants," which can be found at the top of bottom of your screen, depending on your device
2. You will see a list of participants, and those who are in the waiting room
3. You may click "Admit" next to each individual name, or click "Admit All" to admit everyone

To manage your class meeting, on a computer:

1. To record, click “Record” – with the icon of the circle within a circle icon at the bottom of the screen.
   1. Choose whether to record to your computer or the Zoom-provided cloud
      1. Computer – will save to your computer
         1. File will be found in folder on your computer, once it processes
      2. Cloud – will save to Zoom
         1. File will show up in the “Recordings” tab on the main Zoom screen when you first sign in.
      3. To share screen – meaning to share what is on your computer screen with the class
         1. Click “Share Screen” – icon of the box with an arrow pointing up
            1. Select which item currently open on your desktop you would like to share
         2. If sharing audio/video from your computer, click:
            1. “Share computer sound”
         3. “Optimize Screen Sharing for Video Clip”
         4. Click “Share”
         5. To Stop Share – click “Stop Share” – the red button at the top of the screen
            1. If button is invisible, move the cursor over that area.
         6. To switch between different desktop items to share:
            1. Stop Share
         7. Click “Share Screen” again
         8. Choose the new item to share
         9. To end meeting – click “End” at the bottom of the screen.